POSITION SUMMARY:  The Office Generalist supports daily administrative operations by performing a wide range of clerical, organizational, and communication tasks. This role ensures the office runs smoothly and efficiently, providing support to team members, management, and external partners. The ideal candidate is detail-oriented, adaptable, and able to manage multiple priorities in a fast-paced environment.

JOB DUTIES:

Administrative Support

• Answer and route incoming phone calls; greet visitors and clients.
• Respond to general inquiries and provide accurate information.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain organized filing systems (digital and physical).

Office Operations

• Order and maintain office supplies and equipment.
• Assist with scheduling meetings, organizing calendars, and reserving conference spaces.
• Support onboarding of new employees (badges, paperwork, orientation materials).
• Ensure office spaces remain tidy, functional, and well-stocked.

Documentation & Data Management

• Prepare, edit, and proofread documents, spreadsheets, and reports.
• Enter, update, and maintain data in internal systems and databases.
• Assist with document control, filing, and record retention.

Accounting & Project Support (if applicable)

• Process invoices, receipts, and expense reports.
• Track purchase orders and assist with vendor communications.
• Provide administrative support to project teams as needed.

Communication & Coordination

• Coordinate internal communications and distribute company-wide updates.
• Assist in planning company events, trainings, and meetings.
• Serve as a liaison between departments, clients, and vendors.

MINIMUM REQUIREMENTS

• High school diploma or equivalent required; associate degree preferred.
• 1–3 years of administrative or office experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Professional, friendly demeanor and customer-service orientation.
• Experience in construction, project management, or related industries (plus for Kelley Construction).
• Familiarity with office management software, document management systems, or ERP tools.
• Ability to multitask and adapt to changing priorities.

PHYSICAL DEMANDS:  Must be able to lift, bend, stoop, and reach. Must have the ability to sit for extended periods of time, view computer monitor(s), type using a keyboard, move boxes (deliveries) as necessary. May require lifting up to 20 lbs.